How Can I Get More Done In My Day?

It is not enough to be busy…The question is: what are we busy about? ~ Henry David Thoreau

Trying To Get It All Done

Are you challenged getting your to do list done? Personally, I there are over 150 items on my list for this month alone!  Without a plan, I feel discouraged, demotivated run around breathless, like a crazy person, trying to get it all done.

My System.  My Plan.

I developed my time management system after years of feeling like this.

  • Once a month: I do a massive Brain Dump into my to do list. I use GQueues, which I love because of how it integrates with Gmail, but you can use a notebook.  Once done, I organize those to do’s into the appropriate month.
  • Beginning of the month: I review my list for the month determining when things need to get done and then creating weekly lists.  I also look at my month to make sure all my big appointments are on the calendar.
  • Sunday: I look at my week’s calendar making sure everything is there including drive time and transition time between projects. I then look at my list for the week and figure out when those to do’s will be done.
  • Beginning of the day: I review my plan for the day adjusting for any changes and scheduling my highest priorities into my calendar.
  • Throughout the day: I capture random to do’s from meetings, appointments, or conversations on my daily sheet.  To manage email, I flag “to do” emails I cannot accomplish right away and then archive them for later.
  • End of the day: I spend about 30 minutes adding my new to do’s to my list, including to do’s from my email and set up the next day’s plan.
  • Rinse and Repeat

Keep it Simple…and Stick To It

Simplicity is the key to success.  I don’t over complicate my list with subjective judgments or procrastination. I know what I have to do and I stick to my plan.

There are days when I can get a lot done.   There are also days when I have too many interruptions that limit what I can get done.  Either way by having a daily plan and sticking to it to the best of my ability, I am able to feel accomplished by the end of the day.

What is your plan?