It is not enough to be busy…The question is: what are we busy about? ~ Henry David Thoreau
Trying To Get It All Done
Are you challenged getting your to do list done? Personally, I there are over 150 items on my list for this month alone! Without a plan, I feel discouraged, demotivated run around breathless, like a crazy person, trying to get it all done.
My System. My Plan.
I developed my time management system after years of feeling like this.
- Once a month: I do a massive Brain Dump into my to do list. I use GQueues, which I love because of how it integrates with Gmail, but you can use a notebook. Once done, I organize those to do’s into the appropriate month.
- Beginning of the month: I review my list for the month determining when things need to get done and then creating weekly lists. I also look at my month to make sure all my big appointments are on the calendar.
- Sunday: I look at my week’s calendar making sure everything is there including drive time and transition time between projects. I then look at my list for the week and figure out when those to do’s will be done.
- Beginning of the day: I review my plan for the day adjusting for any changes and scheduling my highest priorities into my calendar.
- Throughout the day: I capture random to do’s from meetings, appointments, or conversations on my daily sheet. To manage email, I flag “to do” emails I cannot accomplish right away and then archive them for later.
- End of the day: I spend about 30 minutes adding my new to do’s to my list, including to do’s from my email and set up the next day’s plan.
- Rinse and Repeat
Keep it Simple…and Stick To It
Simplicity is the key to success. I don’t over complicate my list with subjective judgments or procrastination. I know what I have to do and I stick to my plan.
There are days when I can get a lot done. There are also days when I have too many interruptions that limit what I can get done. Either way by having a daily plan and sticking to it to the best of my ability, I am able to feel accomplished by the end of the day.
What is your plan?